Room Reservations

 
 

Room Reservation Policies

The AHMFL provides meeting room space for library programs and for other meetings and programs of an informational, educational, cultural, or civic nature. We subscribe to the principles set forth in the American Library Association Bill of Rights as amended on January 23, 1980.

We provide space as a public service but do not endorse the view or opinions of groups utilizing these facilities. Meetings held in the library are considered public meetings and are open to all who wish to attend, unless you are holding a private event. All groups are subject to health and safety requirements of the PA Department of Labor and Industry for public gatherings.

Available Meeting Rooms

  • Abbott Tutor Room, 1st floor. Private, handicap . Four people, adults must be accompanied by a minor. 

  • Civil War Room, 2nd floor. Public, handicap accessible. Four people.

  • Community Room A&B, 2nd floor. Private, handicap accessible. 80 people, multiple configurations can be split into two rooms.

  • Keller Tutor Room, 1st floor. Private, handicap accessible. Four people. Adults must be accompanied by a minor.

  • Pennsylvania Room, 2nd floor. Public, not handicap accessible. Eight people, conference style.


Equipment Available for Use

  • Eight roundtables

  • Eight rectangular computer tables

  • Projector

  • VGA cable for laptop or projector

    Meeting Room Privileges

Organizations not fulfilling their obligations as enumerated in this and other library policies and procedures may be denied use of library meeting room facilities until such time as these obligations have a met to the library’s satisfaction.

  1. Library programs and Friends of the Library events receive priority.

  2. Only adults may reserve meeting room facilities, providing that they present government issued photo identification and printed proof of affiliation with the organization.

  3. Any non-library group expecting more than 20 attendees must provide proof of liability insurance.

  4. Groups that are deemed a security risk by local or state police will be responsible for security cost incurred.

  5. The falsification of any information on the application will result in termination of privileges.

  6. Sponsoring organization or individual assumes all responsibility for damage to library property and for leaving the premises in the condition in which it was found, including arrangement of furnishings and cleanup of trash. A $20 fee will be accessed for excessive cleanup.

  7. Damage to the facility will be billed to the group or individual responsible for the room and could result in restriction from further use.

  8. Absolutely no use of candles or fire is permitted by outside groups in meeting rooms.

  9. Third-party use for exercise classes is prohibited by the insurance company.

  10. The Abbott and Keller Tutor Rooms found in the Kids Kingdom are available at no charge for patrons under 18 during library hours. Tutors using the rooms for their tutoring business will be assessed of fee on a case-by-case basis.

  11. Any individual, group, or organization having contact with minors without a parent or guardian present must provide a copy of clearances to be kept on file.

  12. Food and beverages are permitted in the Community Room and Coffee Corner and will be charged a $25 fee.

  13. For-profit groups and private events using the facility during library hours will be accessed a fee in the following manner: $50 for up to three hours of use, and $10 for every hour there after. This is payable at the time of event. Additional fees will be incurred for after hours use.

  14. After hours reservations can be made for the Community Room only. The reservations can be made from Monday through Saturday and up to 9 PM. The fee is $25 for one hour, or $50 for 2+ hours. Charges are in one hour increments.

  15. The building must be vacated by 9 PM. A $20 fee will be accessed if the room is not vacated by the scheduled time.


Reserving a Meeting Room

  1. First time meeting room users must complete an application. Applications will be on file for one calendar year provided the information remains the same.

  2. Meeting rooms are first come, first serve and can be reserved up to three months in advance. Please reserve additional time for set-up and clean-up.

  3. All rented rooms can be paid by cash or check written out to the Alexander Hamilton Memorial Free Library on the day of the event.

  4. Clearances and liability insurance must be on file before the scheduled event.